3 Pitfalls to Avoid When Your Project Portfolio is Growing

More work is great.

Provided, of course, that you have the resources you need to tackle a greater variety or volume of opportunities.

If not, then a larger workload can place your staff and organization under a lot of stress, and delays from overextension can lead to less satisfied clients. Good organizational tactics and tools can prevent these delays from occurring, and taking the time to plan efficient use of everyone’s time can prevent a lot of the stress that often comes with a new challenge.

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Arkit 4.15 "Garnet" Update Release

July 14, 2017

We're excited to announce the release of Arkit “Garnet”, an update with better customizations, more file upload types and faster, more intuitive bulk change capabilities. With this update, we are also introducing a new forms feature! These editable forms are great for tracking daily reports and other information that will need to be entered on a recurring basis.


Better Email Summaries

  • Now you can pick and choose which projects to include in your email summary by saving search terms.
  • Summaries now have an improved layout.

Bulk Operations Improvements in Dashboard

  • After receiving feedback from our customers, we've made bulk project operations in the Dashboard views more intuitive. Change multiple projects with ease! 

New Forms

  • "History" has been replaced with Recurring Forms. Daily Work Reports and other forms where new entries are added frequently will be easier to track with this new feature.

More Personal

  • You can now save your favourite Map Overview. With this feature, when you log in you will only be presented with the map area that is most relevant to you.
  • Personal User Avatars: personalize Arkit and scan through user history more easily.

Experience Improvements

  • "Latest Activity" has been moved to the Summary panel, to make sure recent changes are highly visible.

Map Updates

  • You can now overlay a new file type on your project map: introducing shape file layers!
  • The base-map (road view) has been updated to incorporate better road and feature details.


These features are available July 15, 2017. Updates to Arkit are, as always, free and automatic for all users. See below for a detailed walkthrough of how to use the new features.

Choosing Your Email Updates

You can now choose what you would like to receive in your inbox from your saved searches. This means you can zero in on a specific geographic region, project stage, or other feature and only receive updates on what is most relevant to you.

Garnet Emails Final.gif


How to Perform Bulk Operations in the Dashboard View

Selecting multiple rows in the dashboard view will pull up a panel on the right where you can make changes to your selection.

Arkit Bulk Edit


Using New Forms and History

A forms tab has been added to the drill down panel on the far left, which you can use to input or view reports or updates. Forms can be customized on your templates page, where you can create as many as you need for that project type, and choose what kind of data will be collected in each.

Arkit Forms


Customizing the Map View

You can now choose how the portfolio map will appear on log in. Just click the "edit view" panel, move the map to where you want it to be, and hit save!

Arkit View


How to Add Shape Files

Select the layers tab in the upper right and follow the "add new" prompts to upload and overlay a shape file on your project.

Arkit Shape File


We hope you enjoy the new improvements! Please feel free to get in touch if you have any questions.

Sincerely, the Arkit team.

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How are Smart Oil and Gas Companies Operating Lean in 2017?

Since the trend toward leaner operation in the Oil, Gas and Environmental Industries is expected to continue throughout the year, we felt it would be a good time to share some of the strategies we’ve seen our clients and others use to minimize costs and get the most out of their budgets - particularly during the remediation, reclamation, and divestiture lifecycle stages.

Identifying and Divesting High-Rent Land

In the past, the process of identifying good remediation prospects was slow, tedious and filled with manual processes. These manual processes, such as copying and pasting data from one spreadsheet to another or emailing project updates across an organization, took a lot of time time and produced frequent errors— both costly outcomes.

Now, better technology is allowing Oil and Gas companies to more quickly and accurately go through their data and identify sites with opportunities to reduce costs or liabilities. The industry is moving away from interfaces that require hours of comparing lines of data, and moving towards fast, visual understanding.

Technology that makes it easy to see site status allows HSE Managers to go through un-reclaimed land quickly and find opportunities for action. Maybe there are previously unidentified sites that may only require light remediation and can be easily reclaimed, or there is high-rent land that needs to be taken off the books. You can now see when these sites are close to one another and can be dealt with all at once, further reducing travel and accommodation costs.

This method of saving is great because it lowers the overall liability of the producer and cuts cost without causing layoffs.


Reducing Admin Hours through Better Data Management

Labour hours in the field are tracked meticulously, but what about your hard-working office staff? Data management hours can stack up, and our clients have found poor data management practices can contribute up to two full-time positions worth of work to even small organizations. When software is used to take the pressure off office staff, those hours can go towards streamlined, profitable activities.

At Long Run Exploration, a forward-thinking Oil and Gas company based out of Calgary, one HSE manager was able to cut her remediation planning time in half, and get better results even in the reduced time. Those hours have been put towards more productive work than tedious data management. 

Increasing Transparency

For Oil and Gas companies, increased transparency means you can more easily see that there have been no significant overbillings, unused funds, or other unused savings opportunities. There is a huge benefit to both client and supplier in with this open communication: misunderstandings can be cleared up with data that is readily available, or prevented entirely.

Proactive steps taken by a service consultant, such as having the right tools in place to reduce admin hours and provide greater visibility into project spend, provide benefits on both sides of the client-consultant relationship. Transparency eliminates the need for expensive, time consuming audits by keeping project data, cost, and progress visible. The consultant doesn’t have to charge as many admin hours or spend as much time reporting, and the Oil and Gas client gets peace of mind.

The Right Tools for the Job

Software is available to help Oil & Gas companies cut costs without cutting jobs, and forward-thinking companies are already making use of these tools to great effect.

To see these results, download our case study with TORC, an Oil & Gas producer who has transformed their remediation process with the help of Arkit's visual platform.

If you'd like a tour of one of the best platforms for managing remediation and reclamation projects, contact Arkit's friendly customer service team and request a demo!


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Why Are Spreadsheets Still Used for Fieldwork Management?

No matter how you slice it, getting up-to-date information to several different fieldwork teams - spread across dozens of active sites in a portfolio of dozens or hundreds - is a big job. Then compiling the incoming data into a something readable and providing updates to a bunch of clients all wanting a different reporting format… it’s a huge undertaking. The whole process can be exhausting, not to mention a drain on resources. So why don't companies use software tools to speed up or even automate some of these processes?

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